Encalio

Conferences

Connect registration, sessions, spaces, suppliers, and attendees

Build the agenda, room and seating plan, ticket or RSVP model, vendor team, attendee companion, QR tools, announcements, and event-day support in one workspace.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Session, speaker, room, timeline, facility, seating, and production planning

Discover

Invite/RSVP or ticketed registration, attendee answers, access context, and check-in

Invite

Venue, catering, A/V, rental, staffing, sponsor, exhibitor, and vendor coordination

Coordinate

Attendee companion, QR directions, announcements, media, feedback, and reporting

The event workspace and three coordinated visual pages are free to start. Event Studio passes add advanced design and 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49. Ticketing, processing, promotion, and expanded media remain optional.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Event brief, questionnaires, approvals, budget, checklists, tasks, files, and stakeholder roles
  • Sessions, speakers, rooms, tracks, schedules, capacity, accessibility, and run-of-show
  • Reusable conference presets, readiness evidence, change history, and accountable handoffs
  • Organizer, speaker, sponsor, exhibitor, vendor, volunteer, scanner, and support workspaces

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Venue, room, hotel, catering, A/V, production, transportation, staffing, sponsor, and exhibitor coordination
  • Requests, comparisons, quotes, proposals, contracts, payment schedules, and delivery evidence
  • Facility, room, theater, classroom, banquet, booth, and accessible-route layout planning
  • BEO, rentals, production cues, load-in/out, service times, contacts, and issue ownership

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Registration by invitation/RSVP or tickets with custom attendee and accessibility questions
  • Email/SMS invitations, tests, multilingual response pages, links, QR, codes, and lookup
  • Ticket/pass types, capacity, reserved or mixed seating, wallet, recovery, check-in, and scanner access
  • Attendee agenda, room directions, seat lookup, announcements, companion, media, and support

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • Session, room, registration, scanner, volunteer, incident, and attendee operations
  • Custom event, registration/RSVP, and gallery pages with a memorable base URL
  • Feedback, gallery, guest uploads, communications, reporting, exports, and follow-up
  • Campaign attribution, saved interest, repeat attendance, and retained readiness evidence

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

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One event record from idea through follow-up

1. Design the program, rooms, and registration

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Coordinate speakers, vendors, sponsors, and exhibitors

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Run check-in, sessions, attendee updates, and support

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Collect media, feedback, and follow-up evidence

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

Cvent-style enterprise platforms

Encalio targets faster setup and transparent local/mid-market operations without requiring an enterprise procurement project.

Registration-only tools

Keep registration tied to venue spaces, vendors, production, QR directions, attendee support, media, and reporting.

See Pricing Why Encalio

Plan another kind of event

Explore All Event Guides

Weddings

Bring every part of the wedding into one plan

Showers, reunions, and celebrations

Make a personal celebration easy to invite, coordinate, and remember

Private parties

Plan the guest experience and keep the logistics private

Concerts

Sell, scan, staff, and communicate from the same event record

Festivals and community events

Run the grounds from one event record

Corporate events

Keep stakeholders, suppliers, attendees, and the run-of-show aligned