Encalio

Festivals and community events

Run the grounds from one event record

Manage stages, schedules, tickets, gates, vendor participation, booth needs, volunteers, incidents, attendee information, and galleries without stitching separate systems together.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Event, stage, schedule, map/layout, vendor, sponsor, and production planning

Discover

Vendor participation requests, booth/rental needs, review states, and handoff evidence

Invite

Volunteer applications, shifts, staff access, scanner gates, attendee announcements, and issue queues

Coordinate

Ticketing, QR hubs, public discovery, galleries, reporting, and follow-up

Core planning, applications, volunteer, event-day tools, and three coordinated visual pages start free. Event Studio passes add advanced design and 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49. Ticket sales, processing, promotion, and expanded media use their disclosed pricing.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Multi-stage schedules, site plans, production timelines, tasks, budget, permits context, and readiness
  • Organizer, stage, vendor, sponsor, exhibitor, volunteer, scanner, and temporary staff roles
  • Reusable checklists, applications, approvals, files, requirements, incidents, and handoff evidence
  • Weather, accessibility, entrances, parking, transportation, sanitation, and contingency planning

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Vendor/exhibitor invitations, applications, review, booth needs, participation status, and communications
  • Venue, stages, production, A/V, security, rentals, power, catering, sponsors, and service coordination
  • Booth, stage, seating, standing, gate, service, and accessible-route layout planning
  • Quotes, contracts, payment schedules, delivery windows, setup, teardown, and issue ownership

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Public discovery, custom festival page, lineup, schedules, maps, announcements, and referral sharing
  • Tickets, passes, tiers, capacity, comps, holds, recovery, wallets, scanner gates, and check-in
  • Attendee QR hub, directions, accessibility, live updates, companion, support, and incident reporting
  • Volunteer discovery, applications, shifts, role instructions, temporary access, and event-day communication

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • Gate, stage, vendor, volunteer, attendee, and issue operations from one event record
  • Campaign, promotion, attribution, attendance, exception, and post-event reporting
  • Gallery, guest uploads, sponsor/vendor media, content review, and follow-up
  • Repeat-event records, attendee interest, vendor history, export evidence, and operational closeout

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

Browse Event Page Designs Browse RSVP Designs

One event record from idea through follow-up

1. Build the site plan and public event

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Recruit vendors, sponsors, volunteers, and production teams

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Coordinate gates, stages, issues, and attendee updates

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Report outcomes and retain the event community

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

Eventeny-style festival tools

Encalio connects participation, volunteers, tickets, scanner, marketplace vendors, QR tools, media, and support to the same event.

Separate ticket, form, and shift apps

Reduce imports and stale handoffs by letting each approved role work from controlled views of one record.

See Pricing Why Encalio

Plan another kind of event

Explore All Event Guides

Weddings

Bring every part of the wedding into one plan

Showers, reunions, and celebrations

Make a personal celebration easy to invite, coordinate, and remember

Private parties

Plan the guest experience and keep the logistics private

Concerts

Sell, scan, staff, and communicate from the same event record

Conferences

Connect registration, sessions, spaces, suppliers, and attendees

Corporate events

Keep stakeholders, suppliers, attendees, and the run-of-show aligned