Encalio

Private parties

Plan the guest experience and keep the logistics private

Coordinate birthdays, anniversaries, reunions, graduations, holiday parties, and private dinners with controlled visibility and clear guest workflows.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Private or unlisted event visibility with guest and collaborator controls

Discover

Invitations, RSVP, ticket or no-ticket admission, seating, notes, and custom answers

Invite

Vendor, entertainment, catering, rental, budget, schedule, and task coordination

Coordinate

QR directions/table lookup, announcements, shared gallery, and support

Private planning and three coordinated visual pages start free. The optional $9 personal Event Studio pass adds advanced design, templates, version history, AI draft help, and removes the page limit; other paid options apply only when selected.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Private and unlisted planning for birthdays, anniversaries, reunions, dinners, and holiday events
  • Shared budget, checklists, timeline, tasks, files, notes, and collaborator permissions
  • Food, beverage, entertainment, decor, gifts, rentals, transportation, and contingency planning
  • Reusable event records with clear approvals and day-of ownership

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Local venue and vendor discovery, direct inquiries, package signals, and availability requests
  • Shortlists, broadcast requests, quotes, proposals, contracts, and payment-schedule planning
  • Room, table, seat, activity, buffet, bar, staging, and accessibility layouts
  • Vendor schedules, deliveries, production details, contacts, and operational handoffs

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Printed, email, or SMS invitations with test delivery and organizer-controlled wording
  • Guest list, households, plus-ones, meals, accessibility, custom questions, and manual RSVP editing
  • Private response links, QR codes, response codes, and authorized guest/event lookup
  • Directions, table lookup, updates, attendee companion, media, and post-event contact

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • No-ticket RSVP, free admission, or paid ticket options with capacity and status visibility
  • Door lists, scanner roles, temporary staff links, volunteers, issues, and announcements
  • Custom event, invitation/RSVP, and gallery pages under one memorable URL
  • Guest uploads, moderated galleries, feedback, reporting, and follow-up

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

Browse Event Page Designs Browse RSVP Designs

One event record from idea through follow-up

1. Choose private visibility and build the plan

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Invite guests and coordinate vendors

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Manage seating, timing, updates, and access

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Share photos without losing the event context

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

Invitation and RSVP tools

Keep privacy and RSVP while adding vendor comparison, ticket options, seating, QR directions, tasks, and galleries.

Social event pages

Use role and visibility controls instead of exposing the guest experience through a public social feed.

See Pricing Why Encalio

Plan another kind of event

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Bring every part of the wedding into one plan

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Make a personal celebration easy to invite, coordinate, and remember

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Sell, scan, staff, and communicate from the same event record

Festivals and community events

Run the grounds from one event record

Conferences

Connect registration, sessions, spaces, suppliers, and attendees

Corporate events

Keep stakeholders, suppliers, attendees, and the run-of-show aligned