Encalio

Showers, reunions, and celebrations

Make a personal celebration easy to invite, coordinate, and remember

Use one lightweight workspace for the venue, guest list, RSVP, gifts, food, rentals, seating, updates, and shared gallery.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Guest list, RSVP, plus-ones, meal/custom questions, and manual responses

Discover

Venue, catering, rentals, entertainment, registry/gift, and vendor coordination

Invite

Schedules, seating, QR directions, announcements, and collaborator tasks

Coordinate

Free shared gallery and attendee uploads after the celebration

The organizer workspace, free gallery tier, and three coordinated visual pages are included. The optional $9 Event Studio pass adds advanced design, templates, version history, AI draft help, and removes the page limit for this celebration.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Reusable shower, reunion, birthday, graduation, and celebration planning presets
  • Host and helper collaboration, checklists, budget, schedule, notes, and task ownership
  • Gift, registry, food, activity, decor, rental, accessibility, and weather planning
  • Private, unlisted, or public visibility with a clear current plan for every helper

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Venue, catering, bakery, rental, decor, entertainment, photography, and service discovery
  • Shortlists, inquiries, requests, quotes, package comparison, contracts, and payment schedules
  • Room, table, lounge, buffet, gift, activity, and accessibility layout planning
  • Vendor handoffs, delivery windows, contact details, readiness, and event-day issue tracking

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Printed, email, and SMS invitations with tests, response links, codes, and QR
  • Guest households, plus-ones, children, meals, allergies, accessibility, wishes, and custom questions
  • Manual, link-based, code-based, or search-assisted RSVP with review of unexpected respondents
  • Directions, parking, table lookup, announcements, organizer contact, and gallery access

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • Optional tickets or capacity control for public classes, showers, or community celebrations
  • Arrival lists, temporary helpers, volunteer roles, QR guidance, updates, and issue reporting
  • Event page, RSVP page, gallery page, custom URL, and mobile guest experience
  • Shared photos, guest uploads, feedback, follow-up, and reusable records for future gatherings

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

Browse Event Page Designs Browse RSVP Designs

One event record from idea through follow-up

1. Create the celebration and guest list

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Choose the place, vendors, food, and rentals

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Share response options and coordinate the details

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Collect memories in the event gallery

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

Invitation-only apps

Encalio keeps the invite and RSVP connected to vendors, seating, schedules, gifts, QR directions, and the gallery rather than ending at the response list.

Group chats and spreadsheets

Give hosts and helpers one source for current guest, task, vendor, and event-day information.

See Pricing Why Encalio

Plan another kind of event

Explore All Event Guides

Weddings

Bring every part of the wedding into one plan

Private parties

Plan the guest experience and keep the logistics private

Concerts

Sell, scan, staff, and communicate from the same event record

Festivals and community events

Run the grounds from one event record

Conferences

Connect registration, sessions, spaces, suppliers, and attendees

Corporate events

Keep stakeholders, suppliers, attendees, and the run-of-show aligned