Encalio

Weddings

Bring every part of the wedding into one plan

Bring venues, vendors, invitations, RSVP, seating, ceremony, galleries, payments, and the day-of plan into one shared event workspace.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Guest list, invitations, response links/codes/QR, RSVP, meal and custom questions

Discover

Venue and vendor discovery, shortlists, requests, quotes, contracts, and payment schedules

Invite

Budget, checklists, ceremony roles, processional, seating layouts, table lookup, and run-of-show

Coordinate

Free gallery, volunteer and collaborator roles, attendee updates, QR hub, and event-day issue tracking

The standard wedding plan includes three coordinated visual pages at no charge. The optional $9 Event Studio pass adds advanced design, templates, version history, AI draft help, and removes the page limit for this wedding.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Couple and professional-organizer workspaces with collaborators and role controls
  • Reusable wedding intake, questionnaires, budget, checklist, calendar, and task ownership
  • Ceremony roles, processional, order of events, reception timeline, and run-of-show
  • Audit-friendly approvals, notes, files, readiness, and event-day handoffs

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Venue and vendor discovery by category, service area, availability, packages, and trust signals
  • Shortlists, direct inquiries, broadcast bid requests, quotes, proposals, and saved comparisons
  • Contract packets and payment-schedule planning without losing the underlying vendor conversation
  • Venue maps, table and seat layouts, catering/BEO, rentals, decor, production, and transportation

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Hybrid printed, email, and SMS invitations with test sends and customizable copy
  • Guest list, households, plus-ones, meal choices, accessibility, custom questions, and manual responses
  • Multilingual RSVP by direct link, QR code, response code, or privacy-aware guest/event search
  • Seating assignments, table lookup, QR directions, attendee companion, announcements, and shared gallery

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • Optional free or paid admission, ticket wallet, reserved/mixed seating, recovery, and check-in
  • Volunteer and temporary event-day roles, controlled links, scanner access, and issue reporting
  • Schedule changes, guest updates, support, QR hub, wayfinding, and privacy-safe seat guidance
  • Post-event gallery, guest uploads, feedback, reporting, follow-up, and retained planning history

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

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One event record from idea through follow-up

1. Create the wedding and invite collaborators

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Compare venues and vendors with real context

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Coordinate guests, seating, ceremony, and delivery

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Run the day and preserve the memories

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

The Knot, WeddingWire, and Zola

Keep familiar wedding-planning basics while adding vendor requests, tickets, volunteers, QR wayfinding, support, and day-of details.

Planora and Folia Planner

Use Encalio when a couple or professional organizer needs planning and seating connected to a live marketplace, quotes, contracts, payments, galleries, and day-of tools.

See Pricing Why Encalio

Plan another kind of event

Explore All Event Guides

Showers, reunions, and celebrations

Make a personal celebration easy to invite, coordinate, and remember

Private parties

Plan the guest experience and keep the logistics private

Concerts

Sell, scan, staff, and communicate from the same event record

Festivals and community events

Run the grounds from one event record

Conferences

Connect registration, sessions, spaces, suppliers, and attendees

Corporate events

Keep stakeholders, suppliers, attendees, and the run-of-show aligned