Encalio

Fundraisers and galas

Coordinate guests, tables, sponsors, vendors, tickets, and the program

Build the public story and the operational plan together, from sponsorship and seating through admission, volunteers, program timing, media, and follow-up.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Event story, Page Studio-ready content, schedule, program, tasks, and stakeholder roles

Discover

Sponsor/vendor coordination, quotes, contracts, payment schedules, tables, and fulfillment notes

Invite

Invitations, RSVP or tickets, seating, table lookup, volunteers, scanner, and attendee updates

Coordinate

QR hub, gallery, announcements, issue tracking, feedback, and post-event reporting

Core planning and three coordinated visual pages start free. Event Studio passes add advanced design and 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49. Ticketing, provider processing, promotion, and expanded gallery capacity remain optional.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Mission, audience, program, budget, checklist, tasks, files, owners, and readiness planning
  • Sponsor, host, honoree, speaker, volunteer, vendor, table captain, scanner, and support roles
  • Program order, speeches, auction/appeal context, seating, accessibility, production, and run-of-show
  • Approvals, deliverables, recognition, fulfillment notes, incidents, and closeout evidence

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Venue, catering, A/V, production, entertainment, decor, rental, transportation, and staffing coordination
  • Sponsor/vendor requests, quotes, proposals, contracts, payment schedules, tables, and deliverables
  • Facility, stage, banquet table, seat, auction/display, service, entrance, and accessible-route layouts
  • BEO, rentals, production cues, deliveries, setup/teardown, contacts, and issue ownership

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Printed, email, and SMS invitations with tests, guest lists, table captains, and hosted parties
  • Multilingual RSVP links, QR, codes, lookup, plus-ones, meals, accessibility, and custom questions
  • Tickets, tables, tiers, comps, holds, reserved/mixed seating, wallet, recovery, scanner, and check-in
  • QR directions, privacy-safe table lookup, announcements, companion, support, gallery, and feedback

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • Arrival, registration, seating, volunteer, production, program, incident, and guest communication tools
  • Mission-led event page, invitation/RSVP page, and gallery page with a custom URL
  • Campaign attribution, promotion, attendance, ticket, table, exception, and follow-up reporting
  • Sponsor and guest media, moderated uploads, public story, retained evidence, and repeat-event history

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

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One event record from idea through follow-up

1. Define the mission, audience, and program

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Coordinate sponsors, tables, vendors, volunteers, and admission

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Run arrivals, seating, program, issues, and updates

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Share media and preserve follow-up context

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

Ticketing plus donor spreadsheets

Keep ticket buyers, guests, tables, sponsors, vendors, volunteers, and the program connected to one event record.

Invitation-only gala tools

Add scanner, QR lookup, volunteer, sponsor, vendor, gallery, and event-day operations around the guest experience.

See Pricing Why Encalio

Plan another kind of event

Explore All Event Guides

Weddings

Bring every part of the wedding into one plan

Showers, reunions, and celebrations

Make a personal celebration easy to invite, coordinate, and remember

Private parties

Plan the guest experience and keep the logistics private

Concerts

Sell, scan, staff, and communicate from the same event record

Festivals and community events

Run the grounds from one event record

Conferences

Connect registration, sessions, spaces, suppliers, and attendees