Encalio

Trade shows, expos, and markets

Coordinate exhibitors, booths, visitors, staff, and sales access

Use structured participation, layouts, tickets, scanner access, volunteers, announcements, and event-day roles around one exhibitor and attendee record.

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Start with a real planning workspace for free

Create the event and use the core organizer workflow without a subscription. Provider-backed services and optional presentation, media, promotion, ticketing, or processing upgrades are disclosed separately.

Plan

Exhibitor/vendor invitations, applications, requirements, review, status, and communication context

Discover

Facility and booth layouts, services, rental/production needs, schedules, and assignments

Invite

Public discovery, tickets or RSVP, scanner gates, door lists, volunteers, and QR directions

Coordinate

Announcements, incidents, attendee companion, galleries, reporting, and repeat-event follow-up

Participation, operations planning, and three coordinated visual pages start free. Event Studio passes add advanced design and 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49. Booth fees, ticket sales, processing, promotion, or advanced media use separately disclosed terms.

Connected Capabilities

Plan and run the entire event in one place

Use the parts you need now and keep the rest ready in the same event record as the plan grows.

Plan and collaborate

Turn the idea into an accountable shared plan.

  • Exhibitor/vendor requirements, applications, review states, assignments, documents, and readiness
  • Show schedule, floor plan, booth inventory, services, budget, checklists, and role ownership
  • Organizer, exhibitor, sponsor, vendor, volunteer, scanner, floor-support, and temporary roles
  • Setup/teardown, deliveries, insurance/permit context, accessibility, incidents, and closeout

Find and coordinate the right team

Keep sourcing, decisions, commercial context, and delivery together.

  • Targeted exhibitor/vendor invitations, broadcast requests, applications, quotes, and participation tracking
  • Venue, decorator, A/V, power, internet, security, rentals, freight, catering, and staffing coordination
  • Facility, booth, aisle, stage, seating, service, entrance, and accessible-route layouts
  • Contracts, payment schedules, booth services, handoffs, issue ownership, and fulfillment evidence

Invite and guide every guest

Give attendees one current path before, during, and after the event.

  • Public discovery, exhibitor directory, schedules, custom event page, shares, and saved interest
  • Registration or tickets, buyer/guest answers, capacity, wallet, recovery, scanners, and check-in
  • QR floor directions, booth lookup, announcements, attendee companion, support, and issue reporting
  • Volunteer and temporary staff instructions, controlled access, shifts, contacts, and updates

Run the event and measure the outcome

Connect event-day work, exceptions, media, and follow-up.

  • Gate, floor, exhibitor, sponsor, volunteer, attendee, and incident operations
  • Promotion, referral, source attribution, attendance, participation, and delivery-exception reports
  • Media, galleries, guest uploads, public reports, content review, and follow-up
  • Repeat-event exhibitor history, reusable layouts, exports, readiness, and operational evidence

Design, publish, and remember

Create a distinctive public experience without separating it from operations.

  • Three coordinated Page Studio pages are included free; personal passes remove the page limit for $9, while professional/public event passes offer 5 pages for $19, 15 for $29, 25 for $39, or unlimited pages for $49
  • Drag-and-drop blocks, custom HTML, typography, colors, imagery, links, previews, versions, and review-before-publish AI proposals
  • Custom base URL with page-specific paths, mobile layouts, social sharing, and connected Encalio actions
  • Free gallery foundation with optional expanded storage, guest uploads, media review, accessibility text, ordering, and cover selection

Page Studio Examples

See the guest experience before you build

Open live sample pages to see how a custom event site, invitation and RSVP, seating or table guidance, tickets, schedules, and galleries can look without disconnecting the operational tools behind them.

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One event record from idea through follow-up

1. Publish participation requirements and layout

Keep this stage connected to the same event record, permissions, audit context, and next action.

2. Review exhibitors and coordinate services

Keep this stage connected to the same event record, permissions, audit context, and next action.

3. Sell or issue admission and prepare event-day roles

Keep this stage connected to the same event record, permissions, audit context, and next action.

4. Run gates, floor support, updates, and follow-up

Keep this stage connected to the same event record, permissions, audit context, and next action.

Replace the disconnected stack

Exhibitor-form platforms

Encalio carries an approved exhibitor into layout, ticket, staffing, communication, and event-day workflows.

Ticketing plus spreadsheets

Keep admission and exhibitor operations connected instead of reconciling two separate rosters.

See Pricing Why Encalio

Plan another kind of event

Explore All Event Guides

Weddings

Bring every part of the wedding into one plan

Showers, reunions, and celebrations

Make a personal celebration easy to invite, coordinate, and remember

Private parties

Plan the guest experience and keep the logistics private

Concerts

Sell, scan, staff, and communicate from the same event record

Festivals and community events

Run the grounds from one event record

Conferences

Connect registration, sessions, spaces, suppliers, and attendees